BUSINESS - WEB SERVICES - 09.12.2019

Collaborating in teams with Samepage

Collaborating with others on projects is possible via Samepage and its web tool, desktop application and mobile app. Is this solution something for you and your business?

Compose teams

As soon as you have signed up with Samepage ( http://www.samepage.io ), you will have access to your personal dashboard, where you can create groups (via the Teams menu on the left) and invite people by e-mail - both colleagues and external workers. They should sign up to Samepage themselves in order to gain access to the team(s) they belong to.

Tip. You can create an unlimited number of groups, e.g. for individual customers or projects. In addition, you have the possibility to set the privacy level: this can be “open” , “protected” (visible to everyone but editable only by team members) or “private” (only visible to and editable by members).

Note. Consider this privacy setting carefully, because it can only be changed afterwards if you are using the paid for Pro version. Fortunately, an open “Everyone” team is offered by default.

Pages

Create pages. Within each team, you can create various “pages” covering, e.g., a specific part of a project, an event, etc. You can start from a blank page, but there are handy templates, for example for project planning, the minutes of a meeting, task lists with multiple priorities, or brainstorming.

Add content. All team members can add information to the pages by uploading various types of files (optionally directly from Google Drive, Dropbox or OneDrive) or adding content in standardised formats. Examples are: tasks you assign to others, tables, diagrams, surveys, events, Google Maps and HTML codes - the latter option is useful for users who collaborate with others on a website.

Communication. Within each team page there is a separate chat option that allows you to communicate with the other members, plus you can upload illustrations and other files if you wish.

Tip. In such chat sessions, you can easily refer to a specific page by typing “@”. There is also a possibility to chat privately with others, and there’s a search function to find information quickly. This can come in handy as all the chat conversations and their history are saved. Audio and video conversations are possible too.

Overview. The menu bar on the left gives you a good overview of all your teams, tasks, events, etc.

Useful?

More detailed reviews of Samepage can be found at Capterra ( https://www.capterra.co.uk/software/147578/samepage ). A positive element is that this tool is completely free for an unlimited number of users, teams, team members and guests, and the chats and the search function have no restrictions. In short, if you do not use an online collaboration tool yet, Samepage is definitely worth trying.

On the downside, there is a somewhat small maximum storage space of 2GB in the free formula. If you want to lift this restriction and you want more administrator and team options, consider paying for the Pro version ( https://www.samepage.io/pricing ) - it costs $9 or £7 per month per user (or $8 or £6.20 with annual billing).

Give Samepage a try if you’re looking for a user friendly tool for monitoring your projects. This is done via “pages” on which a wide variety of content can be collected. The free formula will suffice for most purposes.

© Indicator - FL Memo Ltd

Tel.: (01233) 653500 • Fax: (01233) 647100

subscriptions@indicator-flm.co.ukwww.indicator-flm.co.uk

Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ

VAT GB 726 598 394 • Registered in England • Company Registration No. 3599719