DISABILITY - 25.11.2021

The safety implications of a temporary disability

Presenteeism

There are many reasons why an employee might want to attend work when an injury has made them less mobile. However, it’s important to acknowledge that this decision should not be left to the employee. After all, if you employed someone with a permanent disability , you would assess the risks and ensure that they were looked after. The duty of care is no different for those who have a temporary disability .

Tip. If the employee already has a fit note from their doctor, it should tell you whether any specific restrictions apply. If the note simply says they should be off work for a period of time, it’s permissible for them to return early if both parties agree. However, if the note requires the employee to see the doctor again at the end of the period and before returning to work, insist that they return only when the note expires.

Tip. Before they return, carry out a risk assessment of the employee’s activities by identifying the hazards and the risk control measures, including any adjustments required.

Tip. If you’re concerned that the employee cannot safely return to work and will be unable to do so for more than a week, ask them to get a fit note from their doctor.

Tip. Hopefully, the decisions about managing the period of healing and recovery will be straightforward. But if needed get some specialist help from an occupational health advisor.

Emergency preparation

Depending on the nature of the disability and the role the individual normally takes in an emergency, you may need to review your procedures.

Tip. Consider whether the employee’s ability to raise the alarm or get out in an emergency are affected by their condition. The best way to do this is to complete a personal emergency evacuation plan (see The next step ).

Tip. If the injured party is based above or below the ground floor and has a lower limb injury, carefully consider whether it’s safe for them to work at their usual desk. Even where you have a lift, remember that it’s unlikely to be equipped for use during a fire emergency, meaning you require an alternative means of escape.

Tip. Identify whether the individual normally has responsibilities during emergency response situations and reallocate the roles as needed.

Getting around

Consider whether the employee can safely and comfortably access all parts of the premises they need to. Don’t forget visits to the washrooms, canteen, or colleagues in other departments.

Tip. Identify access constraints and any special arrangements you’ll need to put in place to enable the employee to do their job and make use of all facilities.

Tip. When you’ve determined the changes which might be needed, whether to work location, set up, job role, etc. discuss with the employee whether they agree and are happy that all of their health and safety needs have been addressed. Listen to any further suggestions they put forward.

For a personal emergency evacuation plan, visit https://www.tips-and-advice.co.uk , Download Zone, year 20, issue 06.